IMPORTING FILES

Importing files is a quick way of getting data from one system, possibly manipulating it with third party software and (re)importing into CONTROL. The data must have columns in the following sequence and all columns with data in them will be assumed to match the columns defined below. All columns defined below past the last column with actual data in the import file, will be given the currently defined "default value".

To import the file you need to run:

impXXmin "file_name". impXXmin -b "file_name" = This will blank fields if the field is equal to zero or blank impstmin -qoh "file_name" - This is used in stock to import the quantity on hand field, otherwise it will be ignored

XX is can be dr/cr/st/ca/gl for debtors,creditors,stock,categories,general ledger

STOCK FILE IMPORT

• Stock/Style Number
• Description
• Comment
• Category (Dept/Sub-department - maximum of 8 characters)
• Supplier 1 (supplier code - maximum of 8 characters)
• Supplier 1 Product Code,
• Supplier 1 Cost in SUPPLIER'S currency
• Supplier 2
• Last Supplier Cost in LOCAL currency
• Duty %
• Other Charges (amount or % of supplier cost in local currency)
• Landed Cost
• Current Sell Price (Inc GST)
• Promotional Sell Price (Inc GST)
• Promotional Start Date
• Promotional End Date
• Price Level 1
• Price Level 2
• Price Level 3
• Price Level 4
• Unit (assume buy unit = sell unit, etc.)
• Barcode Number
• Quantity on hand
• Minimum
• Maximum
• Type (C = Consignment, D = discontinued, G = Gross (no qty), I = Inactive, M = Miscellaneous (fixed GP), S = scalable item, W = whole number only)
• Statistical / Temporary (should be marked as a S or T)
• On Internet (y/n)
• Weight
• Volume
• Attribute Group
• Colour palette
• Size run
• Parent/Style number (this and next two columns are only valid for "child" items)
• Attribute
• Colour
• Size
• Season
• Rebate 1
• Rebate 2

CREDITORS IMPORT

• Supplier_code
• Supplier_name
• main_contact
• main_addr1
• main_addr2
• main_addr3 (City, State, Postcode)
• main_country
• main_phone
• main_fax
• main_email
• accounts_email
• other_addr1
• other_addr2
• other_addr3 (City, State, Postcode)
• Supplier_ABN
• Supplier_Group
• Payment_Type (E for eft, C for cheque)
• BSB_Number
• Account_Number
• Credit Terms (in days)
• Past End of Month
• GL Sundry Invoice Expense Account

CUSTOMERS IMPORT

• Customer Code
• First Name
• Last Name
• Title (Mr, Mrs, Miss, Dr, etc)
• Customer Name (Business name or Full Customer name)
• Address 1
• Address 2
• Address 3 (City, State)
• Postcode
• Zone (delivery zone or postcode)
• Country (3 character country code)
• Main Phone
• A/H Phone
• Mobile Phone
• Fax Number
• Email Address
• Contact Person
• Group 1
• Group 2
• Credit Limit
• Delivery Address 1
• Delivery Address 2
• Delivery Address 3

CATEGORY/DEPARTMENT IMPORT

• Category ID (Category code including department prefix, or just department prefix)
• Category Name

GENERAL LEDGER IMPORT

• GL code
• GL Description
• Post / No post
• P/L or B/S
• Debit / Credit
• Level
• Prime Parent
• Second Parent