sumpost

SUMMARY POSTING DETAILS

Summary Posting Details The General Ledger may be integrated with other modules of CONTROL. Details for Automatic posting to the general ledger from the other modules of CONTROL may be established or altered here. The details within this area are established as part of the initial set up of this company and are not normally edited. Please do not alter or delete any information without direct supervision of your system administrator. Alter

Enter the transaction type that you wish to operate on. The current narrations and general ledger accounts are displayed and can be altered. Below is a summary of the Transaction types. Refer to following pages for a detailed listing of the standard transaction types, their suggested posting accounts and narrations.

1 Entry of Stock Receipts - Inventory module.

2 Creditor Payments entered or generated - Accounts Payable module.

3 Entry of creditor adjustments - Accounts Payable module.

4 Manual entry of creditor invoices - Accounts payable module.

11 Components used when creating Bills of Material.

12 Entry of stock adjustments - Inventory module.

13 The finished product when Manufacturing.

15. Suggest Purchase Order

16 Transfers from one location to another allowing for mark-up - Inventory module.

17 Transactions generated by generate stocktake transactions - Inventory module.

21 Debtor invoices for stock - Orders, Sales and Quotes or Point of sale modules.

22 Debtor credits for returned stock - Orders, Sales and Quotes or Point of Sale modules.

23 Debtor receipts - Accounts receivable module.

24 Debtor adjustments - Accounts receivable module.

25 Sundry debtor invoices - Accounts receivable module.

28 Automatically generated aged balance interest & account fees - Accounts receivable module.

• Credit Card Surcharge Fees

29 Quotes. No financial effect within accounts.

30 Amount tendered when entering a debtor invoice or order.

32 Payments of commission to salesperson - Sales analysis module.

33 Adjustments to salesperson accounts - Sales analysis module.

35 Customer settlement discount.

36 Gift Voucher Sales.

37 Till Balancing Entries

39 Petty Cash.

41 General Ledger - Journal Entries

42 General Ledger - Sundry Payments

43 General Ledger - Sundry Receipts

44 General Ledger - Sundry Creditor Invoices Delete

Enter the transaction type that you wish to delete. The current details will be displayed. List You may list the posting details within a transaction type range. The listing may be produced to the screen, file or printer. Report Options :

Detail of Transaction types and their posting details recommended by Creative Computing are as follows;

Transaction Type Total No. Narration for Total Description

1 Entry of Stock Receipts through Inventory Module

• 1 Creditor Invoice CR Total value of stock receipts entered as Creditor Invoices usually posted to Creditor control account.
• 2 Freight Cred Inv Freight entered in stock receipts header section. Usually posted to Delivery Costs.
• 3 Stock Received Value of stock received. Usually posted to Stock on Hand.
• 4 Delivery Note Total value of receipts entered as delivery dockets. Usually posted to Creditors Clearing A/c.
• 5 Recoverable Chgs. DR Total of non-supplier charges. Usually posted to Stock on Hand A/c.
• 6 Recovered Charges CR Total of non-supplier charges. Usually posted to Recoverable Charges
• 7 Consignment Stock DR Total for receipts. Usually posted to stock on Hand.
• 8 Consignment Stock CR Total for receipts. Usually posted to Consignment Stock clearing.
• 9 Stock In Transit CR This is the value of the stock-in-transit to a branch. Usually posted to Stock On Hand.
• 10 GST Paid DR This is the total of GST Paid
• 11 Duty Recoverable - Stock on hand
• 12 Duty Recovered - Delivery costs
• 13 - Statistical Items Received - Labour Recovered
• 21 Creditor Credit Note DR Total value of stock returns entered as Creditor Invoices usually posted to Creditor control account.
• 22 Freight Credit Note entered in stock returns. Usually posted to Delivery Costs.
• 23 Stock Returned. Value of stock returned. Usually posted to Stock on Hand.
• 24 Request for Credit Note entered as delivery dockets. Usually posted to Creditors Clearing A/c.
• 25 Recoverable Chgs. DR Total of non-supplier charges. Usually posted to Stock on Hand A/c.
• 26 Recovered Charges CR Total of non-supplier charges. Usually posted to Recoverable Charges
• 27 Consignment Stock DR Total for receipts. Usually posted to stock on Hand.
• 28 Consignment Stock CR Total for receipts. Usually posted to Consignment Stock clearing.
• 29 Stock In Transit CR This is the value of the stock-in-transit to a branch. Usually posted to Stock On Hand.
• 30 GST Stk Returned DR This is the total of GST Paid
• 31 Duty Ret - Stock on hand
• 32 Duty Returned - delivery costs
• 33 Statistical Items - Returned - Labour Recovered

2 Creditor Payments entered through Accounts Payable Module or generated.

• 1 Cred. Payments DR Total value of payments and settlement discounts taken. Usually posted to Trade Creditors.
• 2 Cred. Payments CR Total value of payments. Usually posted to Bank Account.
• 3 Cred. Sett. Disc. Settlement discount taken. Usually posted to Discount Taken.
• 4 Withholding Tax CR Withholding Tax - GST Collected

3 Entry of Creditor Adjustments through Accounts Payable Module.

• 1 Cred Adj. DR Total value of adjustments. Normally a debit as adjustments are usually a negative amount. Usually posted to Trade Creditors.
• 2 Cred Adj. CR Contra amount. Usually posted to account for most Creditor Adjustments.
• 10 GST Paid General ledger asset account for GST payments made

4 Manual entry of Creditor Invoices entered through Accounts Payable module (usually assumed to be for stock).

• 1 Cred Sund Inv. CR Total value of invoices entered. Usually posted to Trade Creditors.
• 2 Cred Sund Inv. DR Total value of invoices less total freight. Usually posted to Creditors Clearing Account.
• 3 Freight Cred Inv Total freight. Usually posted to Delivery Costs.
• 4 Delivery Dock Total This is the total of the delivery docket. Usually posted to Creditors Clearing Account.
• 5 Del/Inv Discrep Del/Inv Discrep.This is the difference between the delivery docket and the creditor invoice. Usually posted to Stock Value Adjustment.
• 6 Revalue For.Curr CR This is total when revaluing foreign currency transactions. Usually posted to Creditors Control Account.
• 7 Revalue For.Curr DR This is total when revaluing foreign currency transactions. Usually posted to Revaluing Foreign Currency Invoices.
• 10 GST Paid DR This is the total of GST Paid

11 Entry of stock issued during Manufacturing.

• 1 Raw Materials DR This is for good issued. Usually posted to a Profit/Loss on Manufacturing account.
• 2 Raw Materials CR Balance Sheet entry, generally to Stock - Raw Materials.
• 3 Labour DR This is used for the statistical items (usually labour) that is incorporated into the bill of materials. Usually posted to a Profit/Loss on Manufacturing account.
• 4 Labour CR This is the credit for the statistical items (such as labour). Usually posted to a Recoverable Wages account.

12 Entry of stock adjustments through the Inventory module.

• 1 Stock Adj. Balance sheet entry, generally to Stock on Hand.

  2 Stock Write-off P & L entry, to Stock Write-off or similar.

• 7 Consignment Stock DR Consignment Stock on Hand Account
• 8 Consignment Stock CR Consignment Stock write off

13 Entry of stock manufactured for the finished product.

• 1 Finished Prod. DR Usually posted to a Finished Goods account.
• 2 Finished Prod. CR Usually posted to a Profit/Loss on Manufacturing Account.

14 Purchase Orders (No summary totals)

16 Transfers from one location to another allowing for mark-up.

• 1 Transfers Out Generally to Stock on Hand
• 2 Transfer Charges Inter-location mark-up which may be assigned to sales or a specific account for the purpose
• 3 Transfers In Generally to Stock on Hand

17 Stocktake transactions generated by running generate stocktake transactions in the stock module

• 1 Stocktake Balance sheet entry, generally to Stock on Hand

  2 Stocktake Adj. Profit & Loss entry, generally to Stock Write-offs

• 7 Consignment Stock DR Consignment Stock on Hand Account
• 8 Consignment Stock CR Consignment Stock write off

21 Entry of debtor invoices for stock through sales or point-of-sale modules

• 1 Debtor Invoices Trade Debtors
• 2 Freight Out Freight Charged
• 3 GST Collected This is the value of GST charged on invoices. This should be updated to the GST Collected account.
• 4 Total Sales Sales
• 5 Cost - Goods Sold Less Cost of Goods Sold
• 6 Stock Sold Stock on Hand
• 9 Fitting Sales
• 10 Stat Item Sold - Labour Recovered
• 11 Consignment Stock Consignment Stock On Hand Account
• 12 Bankable Tenders Bank Account
• 13 Nonbankable Tenders Trade Debtors
• 14 Rounding Sales
• 15 Stock In Transit DR Stock In Transit
• 16 Discount on Sales CR Sales
• 17 Discount on Sales DR Less Discounts (from Sales)
• 18 Sales - Export Sales - Sales Export Sales
• 19 Sales - GST Free Sales - Sales GST Free
• 21-30 Raw Tax Component X

• 31 Freight Charged CrossDocks & Temando Profit & Loss

• 32 Freight Charged CrossDocks & Temando Balance Sheet

22 Entry of debtor credits for returned stock through sales or point-of-sale modules

• 1 Credit Notes Trade Debtors
• 2 Freight (returns) Freight Charged
• 3 GST Annulled This is the value of GST charged on credits. This should be updated to the GST Collected account.
• 4 Sales Annulled Sales
• 5 Cost - Goods Ret. Less Cost of Goods Sold
• 6 Cost - Goods Ret. Stock on Hand
• 9 Fitting Sales
• 10 Stat Item Returned - Labour Recovered
• 11 Consignment Stock Consignment Stock on hand Account
• 12 Bankable Refunds Bank Account
• 13 Nonbankable Refunds Trade Debtors
• 14 Rounding Sales
• 15 Stock_In_Transit CR Stock In Transit
• 16 Discount on Returns DR Sales
• 17 Discount on Returns CR Less Discount (from Sales)
• 18 Returns - Sales Export
• 19 Returns - Sales GST Free
• 21-30 Raw Tax Component X

• 31 Freight Charged CrossDocks & Temando Profit & Loss

• 32 Freight Charged CrossDocks & Temando Balance Sheet

23 Entry of debtor receipts through Accounts Receivable module

• 1 Debtor Payment CR Trade Debtors
• 2 Debtor Payment DR Bank Account
• 3 Debtor Discount Discounts Allowed

• 4 Debtor Payments Non Bankable Payments - DR NonBankable Tenders

• 5 GST on Sett. Disc GST Collected.
• 6 Gift Voucher Redeemd Gift Vouchers Outstanding
• 7 Gift Voucher Redeemd Non Bankable Redemption

24 Debtor adjustments entered through Accounts Receivable

• 1 Debtor Adj. DR Trade Debtors
• 2 Debtor Adj. CR Sales
• 3 GST Collected General Ledger Liability Account for GST Payments collected

25 Sundry debtor invoices entered through Accounts Receivable

• 1 Debt. Sund Inv DR Trade Debtors
• 2 Debt. Sund Inv CR Other Income
• 3 GST Collected General Ledger Liability Account for GST Payments collected

26 Orders - Payment of Deposits of Orders

• 1 Deposits Taken Trade Debtors
• 12 Bankable Deposits Bank Account
• 13 Nonbankable Deposits Trade Debtors
• 14 Rounding Deposits - Trade Debtors

28 Automatically generated aged balance interest and account fees through Accounts Receivable module

• 1 Account Fee Dr Trade Debtors
• 2 Account Fee Cr Account Administration Charges
• 3 GST Collected General Ledger Liability Account for GST Payments collected
• 4 Credit Card Surcharge DR Trade Debtors
• 5 Credit Card Surcharge CR Bank Fees Recovered
• 6 Credit Card Surcharge CR GST

29 Quotes entered through sales or point-of-sale module. Quotes have no financial effect on CONTROL 30 Tendering an invoice or order through the sales or point-of-sale module.

• 1 Amt Tendered CR Trade Debtors
• 2 Amt Tendered DR Bank
• 3 Bankable Tenders Till Unders and Overs

  4 Bank Under & Overs Bank Account

• 5 Nonbank Under, Over Trade Debtors

30 Amounts Tendered

• 1 Amount Tendered CR Trade Debtors
• 2 Bankable Tenders DR Clearing Account

32 Payments of commission to salesperson through the sales analysis module.

• 1 Salesperson Payment Commissions Payable 2 Salesperson Payment Bank Account

33 Adjustments to salesperson accounts entered through Sales Analysis.

• 1 Sales Comm Adj. Selling Commission
• 2 Sales Comm Adj. Commissions Payable

36 Selling a Gift Voucher through sales.

• 1 Gift Voucher Sales Gift Vouchers Outstanding
• 2 Gift Voucher Sales Bank Account
• 4 Gift Voucher Sales Non Bankable Tenders - Trade Debtors
• 6 GV Redeemed DR Debtor Control
• 7 GV Redeemed CR Non Bankable Tenders
• 8 GV Cancelled DR Debtor Control
• 9 GV Cancelled CR Non Bankable Tenders
• 10 GV Issued as Change from Credit Note Debtor Control
• 11 GV Issued as Change from Credit Note Non Bankable Tenders
• 12 GV issued as Change from old Gift voucher -
• 13 GV issued as Change from old Gift Voucher -

37 Till Balancing Entries Type

• 1 Cash Tend. Total Cash and Cheques Tendered 1
• 2 Cash Decl. Total Cash and Cheques Declared
• 3 Cash Var. Total Cash and Cheques Variance
• 4 Bnkble Cr.Crd Tend. Bankable Credit Card Tendered 2
• 5 Bnkble Cr.Crd Decl. Bankable Credit Card Declared
• 6 Bnkble Cr.Crd Var. Bankable Credit Card Variance
• 7 Gift Vcher Tend. Total Gift Vouchers Tendered 3
• 8 Gift Vcher Decl. Total Gift Vouchers Declared
• 9 Gift Vcher Var. Total Gift Vouchers Variance
• 10 Cred. Note Tend. Total Credit Notes Tendered 4
• 11 Cred. Note Decl. Total Credit Notes Declared
• 12 Cred. Note Var. Total Credit Notes Variance
• 13 Chqs Tend. Total Cheques Tendered 1
• 14 Chqs Decl. Total Cheques Declared
• 15 Chqs Var. Total Cheques Variance
• 19 2nd Crd Card Tend. 2nd Credit card If Non Bankable Tendered 7
• 20 2nd Crd Card Decl 2nd Credit card If Non Bankable Declared
• 21 2nd Crd Card Var. 2nd Credit card If Non Bankable Variance
• 22 3rd Crd Card Tend. 3rd Credit card If Non Bankable Tendered 8
• 23 3rd Crd Card Decl 3rd Credit card If Non Bankable Declared
• 24 3rd Crd Card Var. 3rd Credit card If Non Bankable Variance
• 25 4th Crd Card Tend. 4th Credit card If Non Bankable Tendered 9
• 26 4th Crd Card Decl 4th Credit card If Non Bankable Declared
• 27 4th Crd Card Var. 4th Credit card If Non Bankable Variance
• 28 5th Crd Card Tend. 5th Credit card If Non Bankable Tendered 10
• 29 5th Crd Card Decl 5th Credit card If Non Bankable Declared
• 30 5th Crd Card Var. 5th Credit card If Non Bankable Variance
• 31 6th Crd Card Tend. 6th Credit card If Non Bankable Tendered 11
• 32 6th Crd Card Decl 6th Credit card If Non Bankable Declared
• 33 6th Crd Card Var. 6th Credit card If Non Bankable Variance
• 34 7th Crd Card Tend. 7th Credit card If Non Bankable Tendered 12
• 35 7th Crd Card Decl 7th Credit card If Non Bankable Declared
• 36 7th Crd Card Var. 7th Credit card If Non Bankable Variance
• 37 8th Crd Card Tend. 8th Credit card If Non Bankable Tendered 13
• 38 8th Crd Card Decl 8th Credit card If Non Bankable Declared
• 39 8th Crd Card Var. 8th Credit card If Non Bankable Variance
• 40 9th Crd Card Tend. 9th Credit card If Non Bankable Tendered 14
• 41 9th Crd Card Decl 9th Credit card If Non Bankable Declared
• 42 9th Crd Card Var. 9th Credit card If Non Bankable Variance
• 43 10th Crd Card Tend. 10th Credit card If Non Bankable Tendered 15
• 44 10th Crd Card Decl 10th Credit card If Non Bankable Declared
• 45 10th Crd Card Var. 10th Credit card If Non Bankable Variance
• 46 11th Crd Card Tend. 11th Credit card If Non Bankable Tendered 16
• 47 11th Crd Card Decl 11th Credit card If Non Bankable Declared
• 48 11th Crd Card Var. 11th Credit card If Non Bankable Variance
• 49 12th Crd Card Tend. 12th Credit card If Non Bankable Tendered 17
• 50 12th Crd Card Decl 12th Credit card If Non Bankable Declared
• 51 12th Crd Card Var. 12th Credit card If Non Bankable Variance
• 52 13th Crd Card Tend. 13th Credit card If Non Bankable Tendered 18
• 53 13th Crd Card Decl 13th Credit card If Non Bankable Declared
• 54 13th Crd Card Var. 13th Credit card If Non Bankable Variance
• 55 14th Crd Card Tend. 14th Credit card If Non Bankable Tendered 19
• 56 14th Crd Card Decl 14th Credit card If Non Bankable Declared
• 57 14th Crd Card Var. 14th Credit card If Non Bankable Variance
• 58 15th Crd Card Tend. 15th Credit card If Non Bankable Tendered 20
• 59 15th Crd Card Decl 15th Credit card If Non Bankable Declared
• 60 15th Crd Card Var. 15th Credit card If Non Bankable Variance
• 61 16th Crd Card Tend. 16th Credit card If Non Bankable Tendered 21
• 62 16th Crd Card Decl 16th Credit card If Non Bankable Declared
• 63 16th Crd Card Var. 16th Credit card If Non Bankable Variance
• 64 17th Crd Card Tend. 17th Credit card If Non Bankable Tendered 22
• 65 17th Crd Card Decl 17th Credit card If Non Bankable Declared
• 66 17th Crd Card Var. 17th Credit card If Non Bankable Variance
• 67 18th Crd Card Tend. 18th Credit card If Non Bankable Tendered 23
• 68 18th Crd Card Decl 18th Credit card If Non Bankable Declared
• 69 18th Crd Card Var. 18th Credit card If Non Bankable Variance
• 70 19th Crd Card Tend. 19th Credit card If Non Bankable Tendered 24
• 71 19th Crd Card Decl 19th Credit card If Non Bankable Declared
• 72 19th Crd Card Var. 19th Credit card If Non Bankable Variance
• 73 20th Crd Card Tend. 20th Credit card If Non Bankable Tendered 25
• 74 20th Crd Card Decl 20th Credit card If Non Bankable Declared
• 75 20th Crd Card Var. 20th Credit card If Non Bankable Variance
• 79 Othr Tnd Typ 1 Tend 1st Other Tender Type Tendered 27
• 80 Othr Tnd Typ 1 Decl 1st Other Tender Type Declared
• 81 Othr Tnd Typ 1 Var. 1st Other Tender Type Variance
• 82 Othr Tnd Typ 2 Tend 2nd Other Tender Type Tendered 28
• 83 Othr Tnd Typ 2 Decl 2nd Other Tender Type Declared
• 84 Othr Tnd Typ 2 Var. 2nd Other Tender Type Variance
• 85 Othr Tnd Typ 3 Tend 3rd Other Tender Type Tendered 29
• 86 Othr Tnd Typ 3 Decl 3rd Other Tender Type Declared
• 87 Othr Tnd Typ 3 Var. 3rd Other Tender Type Variance
• 88 Othr Tnd Typ 4 Tend 4th Other Tender Type Tendered 30
• 89 Othr Tnd Typ 4 Decl 4th Other Tender Type Declared
• 90 Othr Tnd Typ 4 Var. 4th Other Tender Type Variance
• 91 Othr Tnd Typ 5 Tend 5th Other Tender Type Tendered 31
• 92 Othr Tnd Typ 5 Decl 5th Other Tender Type Declared
• 93 Othr Tnd Typ 5 Var. 5th Other Tender Type Variance
• 94 Othr Tnd Typ 6 Tend 6th Other Tender Type Tendered 32
• 95 Othr Tnd Typ 6 Decl 6th Other Tender Type Declared
• 96 Othr Tnd Typ 6 Var. 6th Other Tender Type Variance
• 97 Othr Tnd Typ 7 Tend 7th Other Tender Type Tendered 33
• 98 Othr Tnd Typ 7 Decl 7th Other Tender Type Declared
• 99 Othr Tnd Typ 7 Var. 7th Other Tender Type Variance
• 100 Othr Tnd Typ 8 Tend 8th Other Tender Type Tendered 34
• 101 Othr Tnd Typ 8 Decl 8th Other Tender Type Declared
• 102 Othr Tnd Typ 8 Var. 8th Other Tender Type Variance
• 103 Othr Tnd Typ 9 Tend 9th Other Tender Type Tendered 35
• 104 Othr Tnd Typ 9 Decl 9th Other Tender Type Declared
• 105 Othr Tnd Typ 9 Var. 9th Other Tender Type Variance
• 109 Foreign Typ 1 Tend 1st Foreign Tender Type Tendered 37
• 110 Foreign Typ 1 Decl 1st Foreign Tender Type Declared
• 111 Foreign Typ 1 Var. 1st Foreign Tender Type Variance
• 112 Foreign Typ 2 Tend 2nd Foreign Tender Type Tendered 38
• 113 Foreign Typ 2 Decl 2nd Foreign Tender Type Declared
• 114 Foreign Typ 2 Var. 2nd Foreign Tender Type Variance
• 115 Foreign Typ 3 Tend 3rd Foreign Tender Type Tendered 39
• 116 Foreign Typ 3 Decl 3rd Foreign Tender Type Declared
• 117 Foreign Typ 3 Var. 3rd Foreign Tender Type Variance
• 118 Foreign Typ 4 Tend 4th Foreign Tender Type Tendered 40
• 119 Foreign Typ 4 Decl 4th Foreign Tender Type Declared
• 120 Foreign Typ 4 Var. 4th Foreign Tender Type Variance
• 121 Foreign Typ 5 Tend 5th Foreign Tender Type Tendered 41
• 122 Foreign Typ 5 Decl 5th Foreign Tender Type Declared
• 123 Foreign Typ 5 Var. 5th Foreign Tender Type Variance
• 124 Foreign Typ 6 Tend 6th Foreign Tender Type Tendered 42
• 125 Foreign Typ 6 Decl 6th Foreign Tender Type Declared
• 126 Foreign Typ 6 Var. 6th Foreign Tender Type Variance
• 127 Foreign Typ 7 Tend 7th Foreign Tender Type Tendered 43
• 128 Foreign Typ 7 Decl 7th Foreign Tender Type Declared
• 129 Foreign Typ 7 Var. 7th Foreign Tender Type Variance
• 130 Foreign Typ 8 Tend 8th Foreign Tender Type Tendered 44
• 131 Foreign Typ 8 Decl 8th Foreign Tender Type Declared
• 132 Foreign Typ 8 Var. 8th Foreign Tender Type Variance
• 133 Foreign Typ 9 Tend 9th Foreign Tender Type Tendered 45
• 134 Foreign Typ 9 Decl 9th Foreign Tender Type Declared
• 135 Foreign Typ 9 Var. 9th Foreign Tender Type Variance
• 136 Bankable Eftpos Tend Bankable Eftpos Tendered 46
• 137 Bankable Eftpos Decl Bankable Eftpos Declared
• 138 Bankable Eftpos Var. Bankable Eftpos Variance
• 139 Prepayments Tendered -
• 140 Prepayments Declared -
• 141 Prepayments Variance -
• 142 Direct Deposits Tendered - Bankable Tenders
• 143 Direct Deposits Declared - Cash Clearing
• 144 Direct Deposits Variance - Tills Variance

39 Petty Cash disbursements entered through Sales

• 1 Petty Cash Type 1 P/L Expense Account
• 2 Petty Cash Type 2 P/L Expense Account
• 3 Petty Cash Type 3 P/L Expense Account
• 4 Petty Cash Type 4 P/L Expense Account
• 5 Petty Cash Type 5 P/L Expense Account
• 6 Petty Cash Type 6 P/L Expense Account
• 7 Petty Cash Type 7 P/L Expense Account
• 8 Petty Cash Type 8 P/L Expense Account
• 9 Petty Cash Type 9 P/L Expense Account
• 10 Petty Cash Type 10 Bank Account or Petty Cash Imprest Account.